You are organising an executive event for the company you work for.

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Write a letter to the person in charge of a venue that you are considering for the event and ask for detailed information regarding dates, services and costs.

 

You should spend about 20 minutes on this task.

Write at least 150 words.

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Sample Answer:

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Dear Sir/ Madam,

I am writing this letter to inquire about your party hall that we are planning to book for an official party. We are planning to organise an official get together party and I would like to know the available dates in the next month so that we can confirm the reservation and plan for our party. We are expecting some facilities in order to accommodate the party without any intervention and unexpected situation.

Our agenda will be staff meet-up followed by an hour long presentation, and it would conclude with a grand dinner party. We would need a high-resolution LCD projector, a big white board and Wi-Fi connection facility for Laptop. Seating arrangement is expected to be for almost 100 people. We also require facilities for welcome drinks for guests and dinner for 100 people.

I am curious to know about the rates to book the hall for 6 hours, from 4: 00 pm to 10:00 pm, with the list of facilities it offers. Additionally, it would be great if you can send us the full menu for dinner including drinks. I am also interested to know the best possible concession you can offer and breakdown of all expected expenses. In no way, we will compromise the hygienic and food quality and we are expecting the party to be organised without any glaring issue from your end.

I look forward to hearing from you as soon as possible.

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Yours faithfully,

Mohammed